INTERNATIONAL RETREAT ASSOCIATION
PRIVACY POLICY
Effective Date: May 5, 2026
1. INTRODUCTION The International Retreat Association (“Association,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, join our membership, download resources, or interact with us. By using our website or services, you agree to the terms of this Privacy Policy.
2. INFORMATION WE COLLECT We may collect the following types of information:
A. Personal Information — information you voluntarily provide, including name, email address, phone number (if provided), billing information, business information (if applicable), and any information submitted through forms or applications.
B. Payment Information — payments are processed through secure third-party providers. We do not store full payment details such as credit card numbers.
C. Automatically Collected Information — when you visit our website, we may collect your IP address, browser type, device information, pages visited, time spent on site, and referring website.
D. Cookies & Tracking Technologies — we may use cookies and similar technologies to improve user experience, analyze website performance, and support marketing and advertising efforts. You can adjust cookie settings through your browser at any time.
3. HOW WE USE YOUR INFORMATION We use your information to provide access to membership and services; process payments and manage subscriptions; communicate with you (updates, announcements, support); deliver resources (such as downloads and lead magnets); improve our website and offerings; send marketing emails (you may opt out at any time); and ensure compliance with our Terms & Conditions and Standards of Practice & Code of Ethics.
4. SERVICE PROVIDERS & TOOLS WE USE We rely on trusted third-party platforms to operate the Association. Depending on the service, these may include our [CRM / member-management platform], [payment processor], [email marketing platform], [website hosting provider], [analytics tools], [advertising pixels], [community platform], [event-registration platform], [podcast / media platforms], and [member-directory / public-profile listings]. These providers process your information only as necessary to deliver services to us and are required to protect your information. [Update this list as platforms are confirmed.]
5. EMAIL COMMUNICATIONS & CAN-SPAM By providing your email, you agree to receive membership-related communications, updates and announcements, and marketing and promotional emails. Commercial emails sent by the Association will include the Association’s valid physical postal address, accurate sender identification and subject lines, and a clear mechanism to opt out of future commercial messages. Opt-out requests will be honored within ten (10) business days. Transactional or relationship emails related to your membership may be sent regardless of your marketing opt-out preferences. You may unsubscribe from marketing emails at any time using the link provided in those emails.
6. MEMBER DIRECTORY & PUBLIC PROFILE LISTINGS Members who participate in the Association’s member directory, spotlight features, podcast appearances, or other public-facing recognition programs consent to the display of their submitted profile information—including name, business name, biography, headshot, logo, website link, and any other information they provide for such purposes—on the Association’s website and in Association promotional materials.
7. SHARING OF INFORMATION We do not sell your personal information. We may share your information with trusted third-party service providers (such as payment processors, email platforms, and website hosting), with legal or regulatory authorities if required by law, and with business partners only when necessary to deliver services. All third parties are required to protect your information.
8. DATA SECURITY We implement reasonable security measures to protect your information. However, no system is completely secure, and we cannot guarantee absolute security of your data.
9. DATA RETENTION We retain your information as long as necessary to provide services, comply with legal obligations, resolve disputes, and enforce agreements. You may request deletion of your data, subject to legal and operational requirements.
10. YOUR RIGHTS Depending on your location, you may have the right to access your personal information, request correction of inaccurate data, request deletion of your data, and opt out of marketing communications. To make a request, contact us at the email below.
11. THIRD-PARTY LINKS Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites.
12. CHILDREN’S PRIVACY Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children.
13. INTERNATIONAL USERS If you access our website from outside the United States, your information may be transferred to and processed in the United States, and by using our services you consent to this transfer. If you are located in the European Union, the United Kingdom, Canada, or another jurisdiction with applicable data-protection laws, additional rights and protections may apply to you. [The Association is reviewing its compliance approach for these jurisdictions and will update this Policy and its consent mechanisms before actively enrolling members in those regions.]
14. CHANGES TO THIS POLICY We may update this Privacy Policy at any time. Updates will be posted on this page with the revised effective date. Continued use of our services constitutes acceptance of any changes.
15. CONTACT If you have questions about this Privacy Policy or your data, please contact: Support@internationalretreatassociation.com.